HOW TO APPLY FOR AN OUT-OF-AREA EXTENSION

Out-of-Area Extension applications may be submitted electronically or alternatively by printing the required forms and completing and submitting them in-person at any GCAF Customer Service Center. GCAF does not accept mailed applications.

If you have already submitted an application and need to send additional documentation, please send the additional information to waivers@cleanairforce.com.

Required Documentation

The following documentation must be submitted when applying for an Out-of-Area Extension. Additional information may be required in order to process the Out-of-Area Extension. Note: GCAF only accepts documentation in English; documents in other languages will not be accepted.

1. Completed Out-of-Area Extension application
Note for Military Extensions: A proxy may submit the completed Military Out-of-Area Extension Application and necessary documentation on behalf of eligible applicants. If submitting by proxy, the application must be signed by the proxy. The proxy must also submit a copy of their driver's license.

Copies of the following (scans, camera photos, etc., are acceptable but copies must be completely clear and readable):

2. Proof of ownership of the vehicle
In the form of a copy of the vehicle's Georgia registration or renewal notice [current or from last year], or the vehicle's Georgia title. Any of these documents are acceptable as long as the vehicle identification number (VIN) is included.

3. Proof the vehicle owner or driver is out of the area for valid reasons
Reason and examples depend on the type of extension being sought. For example:

Student Extensions: Provide proof the vehicle owner or driver is out of the area for academic reasons. Examples include: a current student transcript, student registration, tuition bill, or completed Student Verification Form (GCAF recommended). Documentation must identify the student and the school as well as show that the student is currently enrolled. Documentation must be dated within 60 days.

Business Extensions: Provide proof the vehicle owner or family member is out of the area for business reasons. Examples include: An employment verification letter on company letterhead, including contact information, stating the location where the motorist is working or completed Employment Verification Form (GCAF recommended). Documentation must be dated within 60 days. Provide a copy of a business license identifying the motorist or the company along with a notarized letter stating that the motorist is currently conducting business in the out of area location. Self-employed contractors and under contract with another business can submit the contractor’s work agreement as an acceptable form of employment verification.

Military Extensions: Provide proof the vehicle owner or driver is out of the area for military reasons. Examples include: A copy of military orders which identify the applicant (current or original can be up to four years old) or a letter on military letterhead confirming the vehicle owner or driver, and vehicle are located out of the area.

Do not send in a copy of military ID.

4. Vehicle owner’s valid government-issued identification card

If you are out of the area for a reason other than those listed above, complete a Business Out of the Area application, attach a document that explains the reason that you are out of the area, then attach it along with any supporting documentation for GCAF consideration.  

Application

To quickly access Out-of-Area Extension applications, please select the type of extension for which you are applying from the list below. Please read the instructions on this page carefully before applying for an Out-of-Area Extension.

Next Steps

All documents must be verifiable. Signee of forms will be contacted for verification.

Please allow eight to ten (8-10) business days for a response. NOTE: If the application packet is complete, it will be processed within eight to ten (8-10) business days. If the application packet does not contain all applicable documents required by the extension, exemption, or waiver, or the documents were not verifiable, the applicant will be notified and the processing time will take longer. When the correct documentation is received, the processing time resets to the times outlined above. Applications are processed in the order in which they are received.

The applicant will receive a confirmation number for an online submittal to acknowledge a successful transmission. Please use this number when referring to your application. The applicant will be contacted once the application (or extension, exemption, or waiver) is processed.

After 30 days of non-response/inactivity, applications lacking acceptable and required documentation will be deemed incomplete, denied, and closed by GCAF.